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Resignation letter generator

Write a short, professional letter with your last day and a handover offer.

Free, no sign-up. The template runs in your browser; the AI rewrite is optional. Review before sending.

Not sure? Use the notice period calculator.

Optional; leaving it out is fine

Optional

Your letter

Subject: Resignation – [Your name]

Dear [Manager's name], Please accept this letter as formal notice of my resignation from my position as [Role] at [Company]. My last working day will be [last working day]. I am grateful for the opportunities I have had during my time at [Company]. Before my departure, I will help ensure a smooth handover by documenting my work and supporting the transition of my responsibilities. Thank you for your support. Sincerely, [Your name]

Polish with AI

Smooth the letter into your own voice while keeping the dates and facts.

 

Optional: details you remember, the tone you want, or what to emphasize.

AI is optional. When you use it, the text above is sent to Anthropic's Claude to write the result. We don't store it and it isn't used for training. Check the result before you use it.

How to resign professionally

  1. Check your notice period in your contract and work out your last day.
  2. Tell your manager first, in person or on a call.
  3. Send the letter the same day so there is a written record of your notice and last day.
  4. Plan the handover: list your projects, document what only you know, and agree priorities for your final weeks.

What to leave out

A resignation letter goes into your employment file. Leave out complaints, comparisons with your new employer and anything you wouldn't want a future reference to read. If you want to give feedback, an exit interview is the place for it.

Frequently asked questions

What should a resignation letter include?

That you are resigning, your role, your last working day, a short thank-you, and an offer to help with the handover. A reason is optional.

Do I have to give a reason for resigning?

No. A short, positive letter without a reason is completely normal. If you do give one, keep it brief and neutral.

Should I tell my manager before sending the letter?

Yes, if you can. Tell your manager in person or on a call first, then send the letter the same day as the written record.

How much notice should I give?

Whatever your contract requires. Two weeks is customary in the US; one to three months is common in the UK, Europe and India. Use the notice period calculator to find your last day.

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